Climbing harness inspection checklist, per gear type
Write the checklist once for each gear type (webbing, buckles, belay loop, stitching) and staff see it every time they log a check on a harness of that type.
For climbing gyms and climbing walls
Retire the clipboard: a climbing gear inspection log built around the rental wall
BelayBook is a gear inspection log for climbing gyms that tracks every rental harness, belay device, rope and auto-belay from its in-service date to its retirement. Staff log checks in seconds, failed gear is pulled automatically, and an item's whole history is one click away when your insurer asks.
14 days, no card. Priced per gym, with unlimited staff logins.
Needs attention todayMain gym
- H-014 Rental harness · CoraxCheck due today
- AB-3 Auto-belay · lane 7Recert in 12 days
- R-22 10.2 mm top-rope linePast retire-by date
- GG-08 GriGri · rental wallPulled: failed check
- H-031 Rental harness · CoraxNext check in 6 days
What changes at the front desk
An item's inspection history belongs in one place, not on four clipboards
When an insurer, a landlord or a lawyer after an incident asks, the answer is usually spread over clipboards, a spreadsheet that drifted out of date and a few paper tags. Here is what changes.
Clipboard and spreadsheet
BelayBook
BeforeA paper tag on each harness and a binder at the front desk.
With BelayBookEach item has a page: tag code, gear type, in-service date, every check and who did it.
BeforeService life counted by whoever remembers when the ropes went up.
With BelayBookRetire-by dates worked out from the service life you set for each gear type.
BeforeAuto-belay recerts noticed when someone flips through the binder.
With BelayBookRecert due dates on the dashboard, 30 days ahead, for every auto-belay.
BeforeA failed harness goes in a bin, and nobody writes down why.
With BelayBookA Fail pulls the item at once; retiring it records the reason, the date and how it was destroyed.
What it tracks
Every piece of life-safety gear gets its own due dates
Belay devices and ropes with retire-by dates
Enter the in-service date once. BelayBook works out the retire-by date from the service life you set for the gear type. Your manufacturer's instructions and your own inspector still decide when gear is retired.
Auto-belay inspection log with recert due dates
Log the daily operator checks on TRUBLUE, Perfect Descent or any other auto-belay, and record each manufacturer recertification so the next due date is always on the dashboard.
- Batch checks for the rental wall
- Tick 40 harnesses that passed and save once. Only items with a problem need their own entry and a note.
- A fail pulls the item
- Log a Fail and the item is marked pulled from service straight away, with the date and the reason, until a gear manager decides.
- Export for insurers and audits
- Download one item's history, the inspection log, the retirement log or the whole gear register as a spreadsheet file.
- Paste in your spreadsheet
- Already have a gear register in Excel or Google Sheets? Paste it in with its tag codes and in-service dates.
Setting up
Four steps to set up, most of it a paste from your sheet
- 1
Set up gear types
Rental harness, GriGri, top-rope line, auto-belay: each with its check interval, recert interval and service life.
- 2
Add your gear
Tag code and in-service date per item, typed in or pasted from your sheet.
- 3
Staff log checks
From the desk computer or a phone. The dashboard shows what is due, overdue or pulled.
- 4
Retire with a record
Reason, date, who retired it and what happened to it, kept for good.
Who logs what
Ten part-time desk staff can each log a few checks a week without anyone paying per seat. Floor staff see their own gym's gear; managers and owners see more.
- Owner
Every location, billing, people and locations.
- Location manager
One gym in a group: full gear control there. Multi-Gym plan.
- Gear manager
The gear room: adds gear, sets intervals, returns or retires pulled items. Gym plan and up.
- Floor staff
Sees the gear at their gym and logs checks. Can fix their own check for 24 hours.
Pricing
One price per gym, however many staff log checks
Every plan has unlimited users. Start with a 14-day trial on the Wall plan's limits, no card, then choose by how much gear you track.
Wall
$19 / month
or $190 a year
- 1 location
- Up to 400 gear items in use
- Unlimited users
- Owner and floor staff logins
Most gyms
Gym
$59 / month
or $590 a year
- 1 location
- Up to 1,500 gear items in use
- Unlimited users
- Adds gear manager logins
Multi-Gym
$149 / month
or $1,490 a year
- Up to 6 locations
- Unlimited gear items
- Unlimited users
- Adds location manager logins
Questions gyms ask
Harness life, inspection schedules and auto-belays
How long can you use a climbing harness?
It depends on the manufacturer and on how hard the harness is used: many makers give a maximum lifetime counted from manufacture and a shorter one for heavy use, and rental harnesses in a busy gym wear much faster than a personal one. BelayBook doesn't decide this for you. You enter the service life from the manufacturer's instructions for each gear type, and it works out every item's retire-by date and shows the ones coming up.
How often should a climbing harness be inspected?
Before every use by the climber, plus a documented check on a schedule your gym sets (often weekly or monthly for rental gear) and after any incident. Set the interval per gear type and BelayBook lists each item when its next documented check is due.
What goes on a climbing wall inspection checklist?
Gyms usually cover anchors, top-rope lines, belay devices, harnesses, carabiners, quickdraws and auto-belays, each against its manufacturer's instructions. In BelayBook each gear type has its own checklist, shown to staff when they log a check.
How do I keep a TRUBLUE auto belay inspection log?
Add each auto-belay as an item with an auto-belay gear type, a daily or weekly check interval and the manufacturer's recertification interval in months. Staff log the routine checks; when the unit goes back for recert, log a Manufacturer recert check with the certificate number and the next recert date moves on.
Is it priced per user?
No. Every plan includes unlimited logins, so every desk and floor staffer can log their own checks. You pay per gym, by how much gear you track.
What happens after the 14-day trial?
Nothing is deleted. You can still open and export every record; logging new checks and adding gear waits until you choose Wall, Gym or Multi-Gym. You never enter a card for the trial.
Updated October 10, 2026
Pull up any harness, rope or auto-belay in ten seconds
Set up your gear types, paste in your register and invite the desk team. Fourteen days, no card.